Delivering procurement savings from medical device maintenance contracts

Client
Salisbury NHS Foundation Trust

Challenge
The Trust wanted to improve governance of their maintenance contracts to ensure cover was in place on all medical devices. They also wanted to drive procurement savings through the implementation of a detailed category plan, ensuring real competition for every contract.

Approach

  • Collating data on 200 medical device maintenance contracts
  • Verification of contract data accuracy direct with every supplier
  • Creation of a category-wide procurement plan
  • Identification of rationalisation and consolidation opportunities
  • Requirements interviews with all budget-holders and other stakeholders
  • Development of Route to Market recommendations for key contracts
  • Compliant, competitive procurement of all contracts
  • Developing technical specifications and detailed requirements
  • Running full tenders for above-threshold contracts
  • Full Cost Improvement Proposals developed for Trust approval
  • Ensuring contracting on specially tailored NHS Terms and Conditions
  • Population of OPTIMiSe with all contract data, asset data and documentation
  • Annual review and competitive re-procurement of all contracts
  • Full online reporting of contract status and savings achieved

Outcomes
The Trust was able to demonstrate full compliance with both procurement and maintenance regulations – with maintenance cover in place for all medical devices, supported by extensive online contract and procurement records.
The project delivered £1m in net savings for the Trust.

“They have helped transform the procurement and management of our maintenance contracts, reducing cost and at the same time giving us a level of control and compliance we didn’t think possible”
Sharon Cousins, Operational Procurement and Systems Manager
Salisbury NHS Foundation Trust