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Organisations have dozens of contracts, both formal and informal, representing a significant annual spend. Setting up and actively managing all these contracts requires a huge logistical effort, particularly if value is not to seep away over time. Find out how we plan, procure and manage contracts on our clients’ behalf and how our unique approach has delivered more than £200m in savings.

OPTIMiSe
DATA & DOCUMENTS

DATA & DOCUMENTS

Having access to comprehensive data and documentation for each contract is an essential precursor to effective contract management in any organisation. OPTIMiSe holds all the information necessary to manage the contracts, from contract documentation and costs to performance data and contract plans.

CONTRACT DASHBOARD

CONTRACT DASHBOARD

Ensuring that all contract data and activities are visible throughout the organisation is a real challenge for most companies. OPTIMiSe brings all the important information and activities together in a central dashboard, proving clear visibility and oversight for both central teams such as Procurement and for departmental stakeholders and contract owners.

VIRTUAL TEAMS

VIRTUAL TEAMS

In any organisation, it’s likely that several stakeholders will be involved in planning, procuring and then managing contracts. OPTIMiSe supports this collaboration through the use of virtual teams, bring together the right people to actively manage each and every contract.

DRIVING ACTIVITY

OPTIMiSe makes things happen by driving activity to timescale. OPTIMiSe treats every contract as a project with activities scheduled and allocated to the right person. This makes tracking progress against the contract plan an easy process, with nothing falling through the cracks. OPTIMiSe shows clearly whether a contract is being actively managed and, if not, where the blockage lies.

ONLINE DECISIONS

ONLINE DECISIONS

With multiple stakeholders for each contract, operating in different departments, decisions can be difficult to reach. It’s why OPTIMiSe has an online decision tool. It allows any decision about a new contract, or a contract change, to be sent electronically to all stakeholders for a decision, made simply by clicking on Accept, Reject or Query.

COMPREHENSIVE REPORTING

COMPREHENSIVE REPORTING

OPTIMiSe doesn’t just make this happen, it also makes certain you have all the information you need, right at your fingertips. Comprehensive reporting shows progress against procurements, contracts, costs, savings and supplier performance. It gives not only a powerful overview, but also whatever level of detail you need.