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We have more than 4,000 contracts under active management for our clients. And managing every aspect of the contract – procurements, renewals, costs and supplier performance – so that nothing falls through the cracks is an enormous challenge. We couldn’t do it without our proprietary technology platform, OPTIMiSe, that drives activity and puts everything you need to know right at your fingertips.

OPTIMiSe Screenshot
Documents and Data


Having access to comprehensive data and documentation for each contract is an essential precursor to effective contract management in Universities. OPTIMiSe holds all the information necessary to manage the contracts, from contract documentation and costs to performance data and contract plans.

Contract Dashboard


Ensuring that all contract data and activities are visible throughout the organisation is a challenge for most Universities. OPTIMiSe brings all the important information and activities together in a central dashboard, proving clear visibility and oversight for both central teams such as Procurement and for departmental stakeholders and contract owners.

Virtual Teams


In the University sector, several stakeholders will often be involved in planning, procuring and then managing contracts. OPTIMiSe supports this collaboration through the use of virtual teams, bring together the right people to actively manage each and every contract.

Driving Activity


OPTIMiSe makes things happen by driving activity to timescale. OPTIMiSe treats every contract as a project with activities scheduled and allocated to the right person. This makes tracking progress against the contract plan an easy process, with nothing falling through the cracks. OPTIMiSe shows clearly whether a contract is being actively managed and, if not, where the blockage lies.

Online Decisions


With multiple stakeholders for each contract, operating in different departments, decisions can be difficult to reach. It’s why OPTIMiSe has an online decision tool. It allows any decision about a new contract, or a contract change, to be sent electronically to all stakeholders for a decision, made simply by clicking on Accept, Reject or Query.

Comprehensive Reporting


OPTIMiSe doesn’t just make this happen, it also makes certain you have all the information you need, right at your fingertips. Comprehensive reporting shows progress against procurements, contracts, costs, savings and supplier performance. It gives not only a powerful overview, but also whatever level of detail you need.